Princeton AlumniCorps is Hiring an Office Administrator

Princeton AlumniCorps (formerly Princeton Project 55) is an independent alumni-led 501(c)(3) nonprofit organization that inspires and builds civic leadership among alumni across generations by engaging them in significant activities that influence and improve our society.

Position Overview and Responsibilities

The Office Administrator ensures the smooth operation of this fast-paced and innovative community. The office administrator position requires an organized self-starter and team player to oversee day-to-day functions of the administrative and program staff at Princeton AlumniCorps; and is in many cases the first person to the organization encounter. The office administrator must have the ability to move capably and confidently between a wide range of responsibilities including reception, administrative office operations, human resources and finance.

OFFICE OPERATIONS

  • Answer the main AlumniCorps phone line, welcome guests and vendors, sort mail.
  • Maintain a requisition and ordering procedure for office supplies including postage, paper, etc. assuring inventory control and cost effectiveness.
  • Manage office printings and mailings
  • Maintain conference room schedules; arrange for meeting space and room reservations as requested by staff.
  • Assist in organizing/arranging Board meetings and trainings.
  • Maintain central office files including board meeting minutes and attendance sheets
  • Supervise building maintenance, cleaning staff and AlumniCorps interns
  • Provide administrative and planning support for staff
  • Schedule regular maintenance of the office facilities

HUMAN RESOURCES

  • Work with PP55 program manager to coordinate and participate in fellowship interviews with alumni and nonprofit partner organizations during the month of January.
  • Work with PP55 program manager and PP55 interviewers to decide on fellowship placement referrals.
  • Manage the job board for fellowship alumni and partner organizations
  • Manage the volunteer board for Princeton AlumniCorps
  • Lead recruitment of Princeton AlumniCorps interns from Princeton University, Princeton Theological Seminary, and surrounding colleges and universities
  • Interview, hire and assign tasks and corresponding staff managers for Princeton AlumniCorps interns
  • Orient and coordinate enrollment, collection of hours and associated academic credit for AlumniCorps interns
  • Assist in all hiring processes to include scheduling interviews, conducting reference checks, preparing hiring packets, verification of documentation and document completion.
  • Assist the Executive Director with the payroll process including: collection of employee’s time sheets/cards, verifying accuracy and preparation.

FINANCE

  • Maintain donor and vendor files
  • Enter bills, deposits, and petty cash expenditures in QuickBooks; prepare and process payments and deposits
  • Prepare acknowledgement letters to annual giving donors via Raiser’s Edge for signature
  • Update Raiser’s Edge when new address/contact information is received
  • Interact with vendors on related matters to ensure good and proper business relations.
  • Work closely with executive director and accountant to ensure payment of taxes, filing of appropriate forms, and effective accounting practices

GENERAL ADMINISTRATION

  • Lead special projects as needed
  • Help to design and maintain the AlumniCorps website
  • Help to design and maintain AlumniCorps’ Shared Effort newsletter
  • Collaborate with other staff as needed and appropriate
  • Collaborate and communicate with alumni volunteers as needed
  • Aid in organization-wide initiatives and events
  • Work by the Princeton AlumniCorps Staff Values

QUALIFICATIONS

  • A minimum of Bachelors Degree, plus one to five years experience in administrative support
  • Good knowledge of office support functions including word processing, filing, telephone etiquette, data entry
  • Must have basic math skills with minimal bookkeeping knowledge
  • Ability to prioritize tasks effectively and to manage multiple projects
  • Must have very strong interpersonal, communication and organizational skills.
  • Ability to understand and uphold the highest level of confidentiality
  • Computer knowledge and proficiency required including Microsoft Office applications including, Word, Excel, Power Point, Publisher and Outlook. Experience with RaisersEdge and Quickbooks preferred
  • Experience supervising or participating in an internship program a plus
  • Flexibility and openness to new ideas and feedback
  • Sense of humor

Salary
Starting salary will range from $30,000-$40,000 depending on previous experience, with potential for increase in subsequent years. Compensation includes medical and dental insurance, retirement benefits, 20 days of paid time off, and generous holidays.

Location
The position is located in the Princeton AlumniCorps office at 12 Stockton Street in Princeton, NJ.

Application Process
Interested individuals should email a resume and a letter of interest and qualifications by Friday, January 20th, 2012 to info@alumnicorps.org.
A start date in early March will be determined by mutual agreement.

Interview with Princeton AlumniCorps’ New Board Member, Janice Nittoli ’85

Janice Nittoli ’85 is the incoming president of The Century Foundation, a progressive public policy think tank endowed by Edward Filene in 1919 as The Twentieth Century Fund. Until recently, she served as Associate Vice President & Managing Director at the Rockefeller Foundation, which she joined in 2006. There, she provided leadership and strategic direction for select Foundation initiatives with grantmaking and related activities in the areas of domestic policy, economic security, urban innovation and the philanthropic sector. Prior to joining the Rockefeller Foundation, Janice was a senior executive at the Annie E. Casey Foundation, the nation’s largest private foundation dedicated to improving the lives of poor children, their families, and communities. Prior to foundation work, she served as President of the National Center for Health Education, a national nonprofit that designs and disseminates school and community based health education programs. Ms.Nittoli has served in several capacities in New York City government. She was the assistant commissioner in the Department of Health, managing the city’s correctional health system, and she also was a senior official in the City’s Human Resources Administration and at the Board of Education, where she ran foster care services and dropout prevention programs, respectively.  Before these appointments, she worked on child welfare, employment and income support issues for New York City Council President Carol Bellamy.

Ms. Nittoli has published book chapters and articles on a variety of issues in human services and public policy and has taught graduate-level classes in research methods and public policy. She is active on several nonprofit boards dedicated to youth and community services and a charter high school dedicated to runaway and homeless youth and young people in foster care.  She is a member of the New York State Governor’s Juvenile Justice Advisory Group and the New York City Advisory Committee on Youth and Family Justice. Ms. Nittoli received a bachelor’s degree from Marymount Manhattan College and a Master’s degree in Public and International Affairs from the Woodrow Wilson School at Princeton University.

Q: How/Why did you get involved with Princeton AlumniCorps? Did it surprise you to learn that Princeton AlumniCorps is a multi-generational organization?

When I was working at Rockefeller, AlumniCorps approached us and asked if we would be interested in working with the Princeton Project55 program. I had the profound pleasure of working with five Fellows through that program and it was a fabulous experience – the Fellows did real work we needed to accomplish and they fit right in with the Rockefeller community. It was not until several years of working with PP55 did I learn  there was such a rich network of people and programming behind it. I had no idea!

Q: What is your background regarding nonprofits/volunteering? How have you demonstrated “Princeton in the Nation’s Service?”

I first volunteered when I was in elementary school.  My parents were always active civically and it never occurred to to me do anything else. I have found that volunteering has always added a rich dimension to my life; it keeps me connected to issues in the world and has helped me refine my own career goals and my sense of how I can contribute to a greater good. When I finished school and as my career progressed, I supplemented my volunteer nonprofit service with working directly for nonprofits.

Q: What’s the most important thing you look for when supporting an organization or serving on a nonprofit board?

I look for three things: an engaged board for whom the organization is a top priority for each director; a clear mission and plan for executing on it; and a capable management team at the helm.

Q: Please discuss the importance of what Princeton AlumniCorps does for the Princeton community and communities across the country.

AlumniCorps brings prepared and proven talent to hundreds of tasks in neighborhoods all over the US. They strengthen communities and tie them together through the AlumniCorps network and make each place bigger, more effective together than each is alone.  To me, AlumniCorps makes realizing community aspirations not only possible, but probable.

Q: For 2011-12, AlumniCorps placed 51 Project 55 fellows. What would your advice be for our newest class of PP55 fellows, and to those Princetonians who are still looking for a job next year?

In my own career I have found that my volunteer service helped both prepare me for my jobs and also helped me get jobs!  It increases knowledge, know-how and networks in a way that you just can’t get without direct experience.  It is also a great way to try on ideas you have about roles or fields of work you’re curious about but are not sure is for you. And for employers, it’s the best way to get to know how someone might perform as potential staffer.

Q: What is your hope for the future of Princeton AlumniCorps?

That we continue to get the word out and bring the benefits of AlumniCorps service to more professionals at all stages of their career – beginning middle and end.  If today’s economy proves one thing, it’s that we all need to stay engaged with a fast-changing marketplace for talent, current with changing practice and motivated through new connections with other civically oriented professionals.

 

 

Interview with Princeton AlumniCorps’ New Board Chair, John Fish ’55

John Fish ’55 is a founder of Princeton AlumniCorps and served as the Program Leader of the Project 55 Fellowship Program for 20 years. He developed the PP55 program in Chicago, and after a few years encouraged Northwestern University and the University of Chicago to create similar programs. The three programs work closely together, offering joint programming and a wide like-minded community for fellows.

For nearly 50 years John has been involved in numerous community organizations and associations in Chicago. From 1969 to 1997 he was on the faculty of the Associated Colleges of the Midwest Urban Studies Program, an off-campus experiential semester for students from 13 Midwest colleges. John was appointed as the Chair of the Board of Princeton AlumniCorps on October 1.

Q: Your recent appointment as Board Chair is your third time serving on the Board. Why did you initially get involved with the organization and what has kept you engaged for all these years?

After the Washington meeting, my classmate Steve Boyd ’55 came out and told me about the original idea for Princeton Project 55. I immediately got excited about it. I hadn’t known Princeton University to do anything like this before, and it sounded great. My enthusiasm carried me through the first meetings, and into helping to put together the founding document. In that first year, we had three fellows in Chicago and three in Washington.

My reasons for remaining engaged with Princeton AlumniCorps are the same as the reasons for starting my connection. I love working with young people, and love staying in touch with so many interesting organizations. It helps to keep me involved in the city (Chicago) and is very inspiring.

Q: Why do you think the goals and programs of Princeton AlumniCorps still resonate with people some 22 years on?

The first year out of college is so important for young people. It’s an opportunity for recent graduates to explore different possibilities and interests. Once you get involved with a permanent job, you don’t often get the opportunity to do that again. Giving young people early exposure to public service careers through Princeton AlumniCorps will always be really valuable. I continue to be interested when a young person finds a goal or project that they find exciting.

The opportunities the Project 55 Fellowship Program provides are really exciting. Over 22 years conducting this program, Princeton AlumniCorps has developed a large community of alumni and organizations interested in the public interest. Community Volunteers, one of our new programs, leverages our dynamic network to connect alumni from the ’60s, ’70s and ’80s with innovative volunteer opportunities in the nonprofit sector. Emerging Leaders, our program for aspiring nonprofit leaders, continues to develop our alumni and their impact. Our programs connect alumni with the many rewarding career and volunteer opportunities that exist in the nonprofit sector.

Q: You have often talked about how the PP55 program puts young Princetonians into challenging situations outside of the classroom. Can you tell us a little bit about that?

The first year I was involved with Princeton AlumniCorps, a fellow called Sarah was working for an organization called Health and Medicine Policy Research Group, headed up by Quentin Young. It was a great organization, but at that stage only just starting up. There was only one other staff member – the Executive Director, and Sarah. During the first year, Sarah came up to me and said John, “the Executive Director has left and I’m the only staff person, I need help.” To Sarah’s credit, she ended up keeping the organization alive, and raising money until they found a new Executive Director. It was such an experience for someone straight out of college and to this day, Quentin still speaks of her highly. 

 A lot of other interesting stories came from fellows working in North Lawndale in Chicago, where many of the organizations had a large African American membership. For fellows from very different backgrounds it was such a valuable learning experience, and so exciting to work with such an effective community group. I remember one woman who did a fellowship at an African American faith-based community organization in Chicago. She was Jewish and she asked me, “John, do you think I’ll fit in?” The first week she was there, they had a big retreat. It was so different to her existing experience, but she was accepted straight away and became immediately involved in the community.

Q: What role do you think the organization plays in the broader Princeton community and in communities around the country?

I think the greatest role we play is as brokers between nonprofit organizations and alumni. We help nonprofit organizations to find talented people, as well as helping alumni to get into something really challenging. It has a great impact on the community, because we can help these talented, smart, Princeton graduates to use their skills in important areas.

Q: What do you see as some of the challenges and opportunities you will encounter in your upcoming term as Board Chair? And what is your hope for the future of Princeton AlumniCorps?

One of the things that I’d like to focus on is to find new ways to energize Princeton alumni across the year groups. With only four or five staff members, we are limited in capacity, and I’d like to see our programming flourish – managed and led by alumni. Our board, and our wide network of volunteers, is multigenerational. Our two newest programs, Community Volunteers and Emerging Leaders, embody Princeton AlumniCorps’ recent growth, and the involvement of alumni of all ages with the organization. Our aim is to encourage and develop alumni who have the capacity and passionate leadership to deliver and manage their own innovative programs. I think the fundamental goal of AlumniCorps should be to continue thriving as an organization run by alumni for alumni, across the generations.

 

 

AlumniCorps Hires Rachel Benevento, New Program Manager for Community Volunteers & Emerging Leaders

Rachel Benevento and Kef Kasdin '85

Rachel Benevento is the newest member of the Princeton AlumniCorps team.  Most recently, she worked at VolunteerConnect in Princeton, creating a skills-based volunteer pilot program. Rachel also served as a VolunteerConnect board member, helping to create a new service model for the organization. Previously, she engaged corporate employees in cancer education and fundraising initiatives for the American Cancer Society.

Rachel has also worked at Columbia University where she founded the Alumni Partnership Program, connecting current and former students on a personal level through various forums. As a board member for Community Impact at Columbia, she advised staff and student coordinators on programmatic challenges and evaluated new program proposals. She earned an M.S. from the Medill School of Journalism at Northwestern University and has worked as a freelance writer and editor. Rachel holds a B.A. in history from Columbia.

Regarding Community Volunteers, Rachel writes: “I am excited to help Community Volunteers reach its potential in engaging mid-career alumni in meaningful public service opportunities. Matching the professional expertise of program participants to the needs of  local nonprofit organizations will provide critical outlets for alumni to channel their passions and make a difference in their community.”

Contact Rachel to learn about Community Volunteers and Emerging Leaders at RBenevento@alumnicorps.org.

A Video Message from John Fish ’55 and Chet Safian ’55

John Fish '55 and Chet Safian '55

We recently spoke with John Fish ’55 and Chet Safian ’55 about the impact and growth of the Project 55 Fellowship Program, and their hopes for the future of Princeton AlumniCorps. Click here to view a short video message from Chet and John!

John Fish is the founder of what is now called the Princeton Project 55 Fellowship Program (it began as the Public Interest Program). John still lives in Chicago, where more than 300 interns and fellows have been placed. John has served on the Board many times throughout the years, and he was just elected as Board Chair on October 1.

Chet Safian expanded and led the Project 55 Fellowship Program in New York City, where more than 350 interns and fellows have been placed. Chet also founded The Alumni Network, which helps to create and support alumni-driven organizations modeled on ours. There are currently 28 TAN affiliates, and they have placed more than 700 interns and fellows this year.

This year, 54 Project 55 fellows are serving at 44 public interest organizations in seven U.S. cities. They join a growing cadre of more than 1,300 alumni of the program.  In addition to the Project 55 Fellowship Program, AlumniCorps’ two new programs – Emerging Leaders and Community Volunteers – provide opportunities for alumni of all ages to put their passions to work in the public interest. To learn more about each of these programs, please visit www.alumnicorps.org.

How Does Princeton AlumniCorps Achieve Our Mission?

Princeton AlumniCorps envisions a day when all Princeton graduates will embrace civic involvement as their responsibility as alumni and citizens, throughout their lives. To that end, we provide alumni with opportunities, training, and support needed to put their energies to work addressing significant social issues.

Princeton Project 55 Fellowship Program

  • 54 PP55 fellows are serving at 44 public interest organizations this year.
  • In total, alumni of the program now number more than 1,300.
  • Fellows are currently serving in seven geographic areas: Boston, Chicago, Connecticut, Philadelphia, New York, the San Francisco Bay Area, and Washington, DC.
  • About 10% of the senior class applies for a PP55 fellowship each year.

 

 

 

 

Emerging Leaders

  • Princeton AlumniCorps’ newest initiative, launched in June 2011 in Washington, DC.
  • A 10-month professional development program designed to transform young nonprofit professionals into the sector’s future leaders.
  • First class of 11 participants are alumni of the PP55 program, Princeton, and other institutions.
  • The program curriculum interweaves the development of leadership, management, and hard nonprofit skills with mentoring, peer support, and networking within the sector.
  • Emerging Leaders put their learning into action by designing and executing projects that generate real results for their organizations.

 

Community Volunteers

  • The Community Volunteers program connects alumni from the classes of the ’60s, ’70s and ’80s to innovative civic engagement opportunities.
  • Volunteers offer nonprofits cost-free access to professional expertise while nonprofit partners offer alumni opportunities to serve their communities in a truly meaningful way.
  • Community Volunteers matches alumni with such opportunities as service on nonprofit boards, pro bono work addressing specific organizational needs, individual volunteer matching, and more.

 

 

 

The Alumni Network

  • The Alumni Network (TAN) helps other groups of college alumni to organize programs modeled on our example.
  • Affiliates include more than 30 public interest programs at colleges and universities across the country (e.g. at Harvard, Dartmouth and Stanford), including some working abroad.
  • Taken together, TAN affiliates have placed more than 7,000 interns and fellows since the Network was formed.
  • In many of our cities, we work with TAN affiliates and host joint seminars and social gatherings, to connect fellows with an extensive community of nonprofit professionals.

Click here to get involved!